Hold period prices
This setting ensures that when a price for an item changes, it remains the same on the active orders. If this setting is off, the prices on the item (in combination with the price agreements) will always be used as the basis for invoicing. Especially for long-term orders or contracts, it can be interesting to keep period prices fixed.
Number of days between invoices
The Number of days between invoices indicates when an active order enters the invoicing overview. After an active order is invoiced, the order will not appear in the invoicing overview again until it is closed, or until the number of days of this setting is reached. This setting can be changed per customer. If this setting is made at the customer level, then it will be leading.
Split period
This setting allows you to split a selected period on an order. It allows you to use a decimal place in the period, so you are not working with whole units. Some organizations do not use different rental periods per item, then it is recommended to use period splitting. If you do work with different time units, then it is not recommended to work with period splitting. Time units are for example day and week.
Group by
This setting indicates the way orders should be invoiced in the same billing run, or a collective invoice. This can be done in several ways:
- Order
A separate invoice is created for each order - no collective invoice is created then. - Customer
All orders for the same customer are placed together on one invoice - collective invoice per customer. - Reference
All orders for the same customer with the same reference are placed together on one invoice - collective invoice per customer. This can be interesting to list individual projects or PO (purchase orders) on one invoice.
This setting indicates whether the previously invoiced price on an order line should be deducted from a subsequent invoice. This setting should be on if you are invoicing interim and if prices may change after a specific period of time for the entire duration of an order (for long-term orders). If the prices do not change in the interim then the setting can be left off.
- Example of interim invoicing with a day and week price
If an item costs 5 euros per day and 22 euros per week, it can be invoiced at 15 euros after 3 days. If the order is completed after 2 weeks, then a 2nd invoice is created for 2 weeks at €22 - €15. - Example of interim invoicing with a day price
If an item costs 5 Euros per day, it can be invoiced at 15 Euros after 3 days. If the order is completed after 2 weeks, then a second invoice is made for 11 days at €5. The previously invoiced 3 days do not need to be deducted.
Standard payment method
The setting Standard payment method indicates which payment method will be placed on an invoice by default. The payment method can also be set per customer, this will then be leading.
Validity period quote in days
This setting indicates the default validity period for quotations. When a quote is created, the expiration date is equal to the quotation date plus the number of days set.
Use order picking
In somewhat larger organizations, or in companies where a lot of orders are created, it is interesting to enable order picking. In the standard workflow, order picking is activated. The system assumes that before an order is delivered, a warehouse order is created. In the warehouse, all items are collected on a pick list, sometimes from multiple orders at once so that the walking route is as efficient as possible. After the collection, the final orders will be prepared for delivery. In smaller warehouses, it is not necessary to enable Use order picking.