Use of consignment

Upgrade your fleet with items from your supplier or partner. Consignment is a simple way of hiring.

Schematic overview for the use of consignment:

When there is a need to make a consignment in which articles and/or serial numbers must be sent to the warehouse of the customer (B), the supplier (A) creates a rental order with the correct articles and/or serial numbers. Sales orders can also be used, for that matter, as they mutate automatically. The sales items cannot be returned to the supplier.

The order will be delivered to the supplier (A) and at that moment, the RentMagic environment of the customer (B) will automatically request the supplier to provide the articles and/or serial numbers placed on the order. This information is sent to the RentMagic environment of the customer (A). An e-mail notification is also sent to the set e-mail address on the warehouse, so the customer can perform a further check on the article before renting or lending.

A hiring order is also created with the client (B). As the order is created automatically by the system, it is read-only in RentMagic at the client. The hiring order is used to keep track of quantities and mutations that might cause hiring items to be sent back to the supplier.

At the time the items and/or serial numbers are rented, they are no longer available. On the other hand, at the customer's side (B) they become available and are therefore rented (or purchased).

The items and/or serial numbers are always available for subletting to contractors, external customers or own personnel during the entire time period of the rental order with the customer (B).

When the supplier (A) terminates the lease - usually after taking back articles, the serial numbers are no longer available for lease to the customer side (B). Possible orders that would still be active are also immediately terminated.

Also, the hiring order and associated rules will be updated in the customer's environment (A).

However, the item will continue to exist on the customer side (B).

Unlike other orders, for an order created for a consignment warehouse, it will not be possible to change the delivery address. This is not possible due to the fact that it would cause problems with the synchronisation of the mutual data.

Creating a  rental order

The use of consignment is initiated from the supplier side (A). There, a rental order is made to the customer (B) for whom the consignment is set up.

To create a rental order:

• Create a rental order for customer B in environment A. Click here for more information on creating an order. The items you post on the rental order must be publicly visible. Meer informatie om artikelen publiekelijk zichtbaar klik hier.
  
  
• When creating the order, make sure you use the correct delivery address that is set for the consignment.
  
  • You can check this by looking up the address, as described in this manual. Check whether the field consignment address is enabled in the Logistics section. This field is enabled during installation of the consignment.
• Na het aanmaken van de verhuurorder in omgeving A is het belangrijk deze in te laden in omgeving B. In omgeving B open je de juiste leverancier van de consignatie. Click here for more information to find and open a supplier.
• Click the Orders tab.
• From the overview, click on Synchronise orders in the action bar. Any new orders from the supplier side are synchronised.
• Double-click the new order.

The General tab of the order opens.

• Click on the Items tab. Check the items and see if they have been received for consignment.

Item information

The item that is made available from the supplier's side is given the same item number and this should also remain the same. As soon as a change is made to this number, the connection is broken. If you want to change the item number in your environment, you will receive a warning.

All standard information of the item is sent along from the supplier, however, if it concerns an item consisting of serial numbers, you are free to create independent serial numbers that have not been made available from the supplier (hired).

The following fields are important to keep in mind after synchronisation in order to supplement any information.

All fields get the same value with the customer and cannot be changed, except:

• Item group: The first item group within RentMagic is automatically selected when the item is created for the first time at the client. Change it if necessary after checking.
• Base price for period price calculation: this will remain empty. Complete it after checking, if necessary.Price for sale or counter unit: this will remain empty. Complete it after checking, if necessary.