Financial tab

Fields 

Financial identification

More information about all the financial details of the customer, such as VAT settings and currency, etc.

• Commercial register number
  Registration in the ''chamber of commerce''. In the Netherlands the ''Chamber of Commerce'' is responsible for the execution of the commercial register. In Belgium it is called an ''Erkend Ondernemingsloket''. In Belgium this falls under the "Kruispuntbank van Ondernemingen".
  
  

Currency and VAT

Intra-community business or special arrangements for the customer.

• Default currency
  When creating quotes, orders and invoices for this client, the default currency is being selected that is set. If the default currency is not defined with the customer, the default currency will be selected within RentMagic itself.
• Linked VAT code
  The VAT code that is set by default for this customer, to combine the correct VAT rates during invoicing.

Invoicing

How to generate the invoice for the customer.

Minimum number of days for repeated invoicing

• If billing is done regularly from RentMagic, you don't want customers who take orders on an ongoing basis to receive an invoice every time. You want there to be an interval before a new invoice is sent. The Number of Days Between Invoices indicates when an active order enters the invoicing view. After an active order is invoiced, the order will not appear in the billing statement again until it is closed, or after the number of days of this setting is reached. If this setting is not created on a customer, the default is maintained from the system.
• Default pre-invoicing period
  If an invoice is sent in advance then the selected period is applied to place on the invoice. Pre-invoicing may be necessary in some cases with customers who are not known yet, or on whom a credit check has yet to be made.
• Group invoice lay-out by information field
  The grouping to be applied during invoicing. This allows the layout of the invoice to be changed and sent according to the customer's wishes.
• Use credit limit
  If a client is given a maximum limit to be able to create orders, which is very common within the Business Fields, you need to enable use limit. If no limits are involved, then in principle infinite orders can be created for this client.
• Credit limit amount
  When limits are used, the limit field is the maximum amount a customer can have open orders. The limit ensures that customers cannot continue to rent indefinitely, without a payment having already been made. It is a kind of tool to protect your organization from large outstanding items. You can make agreements with a customer about this.
• Default payment method
  Here you define the default payment method that will appear on the generated invoices. Of course it is always possible to change this on an invoice in the meantime, for example with an order that should be paid once in advance, instead of the default number of days. if you do not enter the payment method, then the system will use the payment method set in the system settings.
• VAT identification number
  The customer's VAT number. This field is certainly important when using foreign business activities. If VAT liabilities are defined within RentMagic it is certainly important to also keep a VAT number of a customer. More information can be found in the manual on VAT obligations.

Billing Address

Deliver the invoice to the correct destination.

• Invoice email address(es)
  The e-mail address where the invoice should be sent to. If multiple email addresses should be used then they can be separated with the ; - sign.
• Invoice company name
  The company name to which the generated invoices should be sent.
• Invoice salutation
  The salutation of the contact to which the generated invoices should be sent.
• Invoice first name
  The first name of the contact to whom the generated invoices should be sent.
• Invoice last name
  The last name of the contact to whom the generated invoices should be sent.
• Invoice street
  The street of the customer to which the generated invoices should be sent.
• Invoice house number
  The house number of the customer to whom the generated invoices should be sent.
• Invoice addition
  The addition of the house number of the customer to which the generated invoices should be sent.
• Invoice zip code
  The zip code of the customer to which the generated invoices should be sent.
• Invoice city
  The city of the customer to which the generated invoices should be sent.
• Invoice country
  The country of the company to which the generated invoices should be sent.